Guidelines for proceedings

Manuscripts must be submitted electronically as a Word document before 1 December 2022 directly to the scientific committee of the Limes Congress XXV,

Maximum 4500 words, including references and captions.

Maximum 5 figures.

Please send all figures as separate files.

Tables should be in main text.

General outline:

  • Title: Titles need to be short and clear, describing content in the best possible way. Words used in titles should be appropriate for indexing and web-searching. If there are no such words within titles, it is advised to add a subtitle.
  • Author(s) names: Author(s) should give their full name(s), including first name, surname and middle initial(s).
  • The text should be written in academic English, German or French. Authors are themselves responsible for the production of a correct text and preferably correction by native speakers.
  • Only short footnotes with remarks are allowed. Use the standard MS Word footnotes options with automated numbering. Please keep footnotes to a minimum. Be consistent in where you place notes in the text, outside punctuation. VERY IMPORTANT: Notes in tables or captions are NOT allowed.
  • Bibliography: a complete alphabetically organized list of all cited publications at the end of the text.
  • Notes on contributor (name, institution/affiliation; address + e-mail) after de bibliography.

General layout:

  • Do not use TAB
  • Use the spacebar only for separating words, not for anything else.
  • Please do not type headings in capitals.


  • Figures should be in high resolution. If you use a scanner to scan images, set scanner to 300 dpi minimum (600 if possible). If you use existing images (from a camera) provide the original un-edited photo’s. (do not manually change resolution of existing files).
  • For vector drawings (maps) use (ADOBE Illustrator) ai/eps-format. Make sure to embed fonts and linked files (export options when saving files in Illustrator). Work in a CMYK colour workspace.
  • Please indicate when a figure should be printed to an exact scale. <<just add a comment to the designer below the image caption, like this >>
  • Send images as separate files.
  • Please make sure you have obtained copyright for any figures you use before sending the article and your figures in. The copyright is your own responsibility!!
  • Please cite the copyright for illustrations where necessary in the captions,
  • Please treat figure indications as follows: Give a cue immediately after the paragraph in which the figure is mentioned in the text and make a reference to the filename with a blank line immediately above and below this cue. Name the files after your last name and number them in following order like in the text. For example:

<<fig2.jpg>> (= reference to the file name of the figure).

<caption>Figure 2. Map of the research area. (= The caption that goes with the image).

  • Please avoid images downloaded from the internet, GIF-files, Windows-BMP and exports to Windows-EMF/WMF


Tables should be included as Word tables at the appropriate places in the text. Below them, the caption should be as shown in the example below.

<caption>Table 1. Overview of ……


  • Dates: use full years with an – in between [ 1900-1920 AD].
  • Indicate calibrated 14C dates always as cal BC (without dots) calendar dates as BC
  • Quotations: In Italic, use single quotation marks, leave blank line before and after
  • Abbreviations (note the punctuation):
    • The following should be in roman: [cf., ff., ed., eds.]
    • The following should be in italic: [g., c., et al., i.e., vs., etc., ibid.]

References in the text:

References: Harvard style (Author Date, Page Number) followed by end-of contribution bibliographies. Please give all author names in full. References in the text must correspond exactly to the references in the bibliography. Thus: ‘According to Bloggs (1966, 31) it seems …’ or ‘It has been stated (Bloggs 1966, 31) that …’ Please use a comma after the date. NOT a colon. All references occurring in text must appear in the relevant bibliography and vice versa.

  • DO NOT use p. or pp. for the pages.
  • DO NOT use ff.
  • When more publications of an author were published in the same year use italic lowercase after the year (2000a).
  • (Blake & Smith 2000b, 7-9).
  • In lists of authors separate with a semi colon: (Blake 2000a, 18; Smith 2003; 2007, 12).
  • (Smith 2015, 118, fig. 17 and 190, fig. 28).
  • (Payne 1940, 97, nos. 6-8 and plate 29.131).
  • More than two authors, use [first author et al. year] (Blake et al. 2001).
  • Use [in press] when an article is forthcoming or has not been published yet (Blake in press, 11-20).
  • If authors have the same surname, add a distinguishing initial (Blake, P. 2000).

In the bibliography

  • Single authors, earliest first, more authors: sort alphabetically on name, earliest first.
  • No spacing between initials, initials after surname of the first author.
  • Initials before de surname of the co-authors.
  • Title of journal or book in italics.
  • Do not forget to put the series and serial number in brackets after the place of issue.

Examples of references in bibliography


Crummy, N., 1983: The Roman small finds from excavations in Colchester 1971-9, Colchester (Colchester Archaeological Report 2).

Flohr, M. & A. Wilson, 2016 (eds.): The economy of Pompeii, Oxford (Oxford Studies on the Roman Economy).

Johnson, M., 2010: Archaeological theory. An introduction, Oxford.

Timberlake, S., 2003b: Excavations on Copa Hill, Cwmystwyth (1986-1999). An Early Bronze Age copper mine within the uplands of Central Wales, Oxford (British Archaeological Reports British Series 348).

Journal article:

Treherne, P., 1995: The warrior’s beauty. The masculine body and self-identity in Bronze-Age Europe, Journal of European Archaeology 3/1, 105-144.

Article in a book:

Brunsting, H. & D. Steures, 1997: The brick stamps and the occupation history of the legionary fortress at Nijmegen, in: W. Groenman-van Waateringe, B.L. van Beek, W.J.H. Willems & S.L. Wynia (eds), Roman Frontier Studies 1995. Proceedings of the XVIth International Congress of Roman Frontier Studies, Oxford (Oxbow Monograph 91), 323-329.

Bloemers, J.H.F., 1980: Nijmegen. ROB excavations 1974-1979 in the Roman forts, cemeteries, and canabae legionis, in: W.S. Hanson & L.J.F. Keppie (eds), Roman frontier studies 1979. Papers presented to the 12th International Congress of Roman Frontier Studies, Oxford (British Archaelogical Reports International Series 71), 471-474.

Bordes, F., 1973. On the chronology and contemporaneity of different Palaeolithic cultures in France, in: C. Renfrew (ed.), The explanation of culture change. Models in prehistory, London, 217-226.